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| Document
Imaging & Management for Local Government |
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Access
mission-critical records on demand |
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Simplify retention schedule management |
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Automate agenda creation and publication |
| Universal
Accessibility & Long-Term Records Preservation
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Setting the standard in local government document imaging and management,
Laserfiche helps thousands of government bodies around the world meet the
challenges of 21st-century public service.
Consider your
growing workload. Responding to demands for instant access to
public records. Keeping those records secure and accessible for
the future. Maintaining archives of E-size maps and drawings,
and providing fast, simultaneous access to engineers and emergency
personnel. Preparing and distributing Council meeting agendas and
minutes. Disaster recovery planning.
As
you face these issues in the Clerk’s Office, in Public
Works, in your Police and Fire Departments – throughout local
government – what is the impact of paper and microforms-based
records management on budget, productivity, disaster preparedness
and quality of service to citizens and staff?
Consider
the Costs
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Labor spent responding to public
information requests |
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Time-consuming document retrieval from
records rooms & offsite storage |
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Adhering to records retention schedules
and ensuring timely destruction of expired records |
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Compiling, approving and distributing
agendas |
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Preserving mission-critical public records over
the long term |
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Difficulty controlling access to and distribution
of sensitive records |
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The cumulative impact on your budget, productivity
and quality of public service |
Consider
the Potential
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Save time and labor with dynamic
Web publishing |
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Retrieve records instantly with Intelligent
Search capabilities |
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Simplify retention schedule management
with portable volumes |
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Streamline legislative management processes |
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Guarantee future accessibility of public records
with digital archiving |
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Protect records integrity with comprehensive security
measures |
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The cumulative benefits of maximizing efficiency
and improving service to your citizens |
"I received a request yesterday from the state retirement board for
all the payroll records on an employee who started here in 1977. We had
to send a Clerk up to the attic. It was about two hours’ work. If
we'd had it on Laserfiche, the Clerk could have tapped a few keys and handed
it
to me in less than a minute."
Leonard Verrastro,
Town Clerk
Mamaroneck, New York
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Laserfiche
at Work in Local Government
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Local government
agencies and departments use high-speed scanners to capture budgets,
maps, employee records, the municipal code, police reports – documents
of varying types and sizes – into single or multiple Laserfiche
databases. You can also import text files and other electronic documents,
including digital audio and video files, with automated import tools
or simple drag-and-drop actions.
Comprehensive enterprise-level
security safeguards your digital archive with individualized protective
measures for specific departments. Original documents can be removed
or destroyed. Digital backups can be stored safely off-site.
Authorized personnel
then search and retrieve documents instantly with Laserfiche’s
Intelligent Search. Users view, print and email documents from their
desktops. Documents may also be archived to CD-ROM or dynamically posted
to your intranet or the Internet without HTML coding.
Consider, for example,
the costs of providing hardcopy maps and plans to engineers and public
safety personnel:
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What are the physical storage costs
for large-format maps and drawings? |
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How much staff time is lost searching
for documents in file rooms or offsite storage? |
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How long must engineers and first-responders wait
for mission-critical plans? |
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What are the dangers to historical drawings from
repetitive handling? |
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What are the cumulative costs in terms
of budget, staff hours and quality of public service? |
Now consider fulfilling
those demands with a Laserfiche document imaging and management solution:
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Scan historical maps and import AutoCAD
files into a secure digital archive |
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Index maps and drawings with customizable
templates for precision retrieval |
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Engineers gain instant access while reducing paper
reproduction costs and alleviating the retrieval burden on Planning
Department staff |
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Field personnel access critical information immediately
on-site from wireless-enabled laptops |
“What I
like most is that crews can start fixing problems immediately, without
waiting for somebody to go to a remote office and look for documentation.
Before Laserfiche, [locator] cards went missing, often just as they
are needed to repair a major disaster such as a flood.”
John
Whelan, Supervisor, Works & Emergency Services Staff
Toronto,
Canada
| Real-World
Benefits Throughout Departments
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Tools
for Wide-Scale Success
High-volume scanning in the Clerk’s Office. Fast
access to historical
building plans for engineers. Distributing case files in the Police
Department. A successful multi-department implementation depends on the
solution’s capacity to deliver enterprise-class document management
with the flexibility to serve departmental needs. Built upon fifteen years
of dedication to local government needs, Laserfiche solutions handle departmental
challenges while also accommodating desired levels of centralization:
Laserfiche
Quick Fields™
provides comprehensive document capture and data extraction, forms processing
and the ability to reprocess documents in existing databases. Quick Fields
is also the key to distributing document processing and consolidating
access to disparate
information repositories.
Laserfiche
Web Access™
allows Web-based access to core document management functions. Users participate
in workflow and manage routine tasks such as approving agenda items from
within a familiar browser interface.
The
Laserfiche Workflow Suite™
streamlines repetitive document handling with automated routing, email
notifications and audit trail reporting for maximum productivity and accountability.
Laserfiche
Plus™
CD publishing complements homeland security initiatives with simplified
disaster recovery and operations continuity.
More Efficient Document Management
Laserfiche
manages large numbers of documents – building
plans, police reports, meeting minutes, digital video and audio
files – efficiently and easily. Reduce or eliminate misfiling,
costly reproduction and distribution methods and other paper problems
that impede information
sharing within and among departments. Laserfiche’s easy-to-use
document management capabilities directly address these problems
in contemporary government departments.
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Manage document repositories
from desktop workstations |
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Maintain preferred procedures with
customizable folders and index fields |
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Index electronic and image-only documents
such as maps and drawings with customizable templates |
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Synchronize service bureau output
and manage retention schedules with portable volumes |
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Ensure long-term records preservation with digital
archiving |
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Reduce clerical labor and mistakes with automated
OCR and indexing |
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An intuitive interface cuts training time |
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Department heads administer most Laserfiche functions |
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Wireless compatibility delivers crucial information
to emergency first-responders and other field personnel |
Faster
Information Retrieval
The Laserfiche Intelligent Search retrieves documents
instantly, allowing departments to find and distribute information
with unparalleled speed. With the flexibility of full-text and customizable
index field searches, Laserfiche keeps documents accessible on
demand to decision-makers.
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Access documents on demand
with Laserfiche Intelligent Search |
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Unlock your documents with full-text
searches |
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Combine searches to pinpoint
relevant documents |
Our
Laserfiche document management system was working so well for City Hall,
we decided to try it in the Police Department. It took half an hour to
get Laserfiche working with the law enforcement CAD/RMS system. With a
little creativity, you can tie Laserfiche into just about any records
management system. Next up for us, the public will be able to access all
Laserfiche documents relating to a property by accessing a map and clicking
on a land parcel.
Steve Senkle, Information Systems Manager
Claremont, California
An
E-Government Solution: Dynamic Web Publishing
As more citizens
demand instant access to public information, local government
needs an efficient, cost-effective Internet solution. Laserfiche
WebLink™ is an e-government solution that provides a secure
way to publish documents on an intranet or the Internet. Multiple
departments, remote offices and the general public can search budget
information, public safety guidelines and the municipal code without
increasing your staff’s workload.
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Efficient Web publishing without
HTML coding |
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Improved staff and public access
to information |
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Your digital archive remains secure – records
management officials maintain complete access control |
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Easy customization to match look and feel
of existing Web sites |
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Platform independence provides
widespread access via standard Web browsers |
Rapid
Deployment & Simplified Technical Administration
Scalability allows local governments to budget for departmental
installations and then expand organization-wide, minimizing implementation
risks. Support for multiple servers and databases allows administrators
to configure separate databases for individual departments while
maintaining a controlled overall information repository. Databases
can reside in separate physical locations and can be protected
with individualized security measures.
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Open architecture simplifies
integration with standardmunicipal applications such as GIS
and others used in Finance, Human Resources, Public Works
and Public Safety |
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Non-proprietary file storage
formats maintain future accessibility |
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Support for industry-standard Microsoft® SQL
Server™ simplifies integration and delivers maximum scalability |
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International solution provider network delivers
local implementation, training and support services |
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Platform independence provides
widespread access via standard Web browsers |
More info:
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