As the “hub” of the criminal justice system, correctional facilities benefit the most from the automation and ease-of-use Laserfiche enterprise content management brings. By making content of all stripes less resource-intensive to process, access, secure, store, monitor and share, Laserfiche accelerates response times, eliminating costs, errors and security risks.

Laserfiche provides both departmental flexibility and enterprise control, extending flexibility over filing, repository design and workflow to individual departments and offices, while still enabling IT to set and maintain top-level standards. With high-volume capture and processing tools, DoD 5015.2-certified records management and integrated business process management, Laserfiche enables jails of all sizes—from small municipal jails to large, multi-campus correctional institutions—to consistently and securely manage information.

Increase the Efficiency of Jail Operations

From booking and intake to records management, Laserfiche’s powerful business process management tools integrate with primary applications to initiate workflows and eliminate bottlenecks—making sure there’s no downtime waiting for paperwork.

  • Automatically move civil orders and warrants from the Sheriff’s Warrants Office to the jail intake facility until they are served, then store them in permanent records retention folders.
  • Ensure staff are instantly and automatically notified of case dispositions or new inmates, without waiting on paperwork or looking for faxes.
  • Streamline booking processes, including enabling video arraignment, electronic signatures and pulling in information from CAD/RMS and other applications.
  • Trigger workflow activities from actions taken in third-party applications, such as corrections or jail management systems, a court’s case management system, or other criminal justice systems in the municipality, county or state.

Case Study

Woods of Wisdom

“Before Laserfiche, staff transported 14 filing cabinets up and down the elevator from the Sheriff’s Warrants Office to the jail intake facility twice a day so officers could physically verify civil orders and warrants issued after-hours.”

Streamline Information Management

Effective information management is essential to the day-to-day operation of a correctional facility. Laserfiche gives correctional officers the power to successfully manage information, regardless of institution size.

  • Manage multiple files related to bookings, medical and classified documentation from a single location.
  • Integrate your document repository with your jail or corrections management system.
  • Scan in documents at facility, inmate or staff level for easy retrieval later.
  • Use barcode scanning to make it easier for mobile workers to capture data quickly, accurately and more efficiently.
  • Consistently manage information across multiple facilities.

Case Study

Laserfiche speeds the wheels of justice in Cowlitz County

“Inmates in various stages of sobriety would wait an hour, sometimes two, as paperwork came and went. With Laserfiche, now they’re in that room for maybe 15, 20 minutes.”

Reduce Liability While Mitigating Risk

Laserfiche serves as the records management cornerstone of compliance initiatives, providing comprehensive security that protects sensitive data—and reduces legal liabilities for effective risk management.

  • Minimize the risk of non-consensual release of protected information.
  • Manage confidential information—including inmate medical records—and share appropriate information among authorized staff.
  • Track who accesses or prints a medical or inmate record and why they are doing so.
  • Use audit trails to demonstrate adherence to established retention and access procedures.
  • Ensure proper destruction of expired records with DoD 5015.2-certified Records Management Edition.

Case Study

Creating Order out of Chaos

Putting all the pieces together to reduce crime and increase efficiency