Courts: Automate Indexing, Processing, Distributing and Filing Case Files | Automate Records Management | Guarantee the Reliability and Integrity of Case Files

Courts of all sizes count on Laserfiche enterprise content management to make information of all kinds easier to access, secure, store, monitor and share. With tools that meet the needs of judges, attorneys, clerks of courts, records managers and support staff alike, Laserfiche improves operations by eliminating costs, speeding response times and simplifying paper-intensive processes.

Laserfiche provides both departmental flexibility and enterprise control, extending flexibility over filing, repository design and workflow to individual departments and offices, while still enabling IT to set and maintain top-level standards. With Laserfiche, court systems implement a standard for managing content and streamlining business processes that addresses every aspect of the information life cycle, from document imaging and DoD 5015.2-certified records management to integrated business process management and high-volume capture and processing tools.

How we help:

Automate Indexing, Processing, Distributing and Filing Case Files

Simple, comprehensive capture and business process management tools save both time and resources while allowing courts to handle increased caseloads—without more staff.

Automate case filing, e-filing and records requests to free up staff time.
Trigger workflow activities from actions taken in a third-party application, such as your case management system (CMS).
Maintain the integrity of sealed case files by automatically routing them to a confidential folder.
Use information extracted from documents, reports and outside data sources to automate indexing and processing.
Minimize data entry by pulling information from a state judicial database or CMS.

Case Study

Case Closed

Laserfiche helps the Kern County, CA, Superior Court manage its case files

Share Information with Other Law Enforcement Agencies

Providing and customizing access to information for police, prosecutors, public defenders, prison staff and probation officers is simple, secure and cost-effective using Laserfiche’s Web publishing tools.

Enable registered attorneys to search court records, right from their offices.
Share protection orders with 911 operators or police officers.
Update prison staff on convictions or acquittals—instantly.
Ensure probation officers have access to current reports.

Automate Records Management

Set, automate and monitor multiple record schedules and security requirements with Laserfiche’s DoD 5015.2-certified Records Management Edition, which is engineered to provide a structured, record series–based repository transparent to the user accessing the system, so records are managed robustly without interrupting or complicating day-to-day business use.

Guarantee the integrity of records—whether scanned paper, electronic or physical—throughout their life cycle.
Run reports detailing where records are in their life cycle and which records are eligible for transfer, accession or destruction.
Log system activity to demonstrate compliance with expungement or sealing orders.

Case Study

Leading the Way Forward

Collin County, TX, prepares for the future with Laserfiche records management

Guarantee the Reliability and Integrity of Case Files

Laserfiche’s granular security allows clerks of courts to customize and implement whichever security policy works best for their court, while Laserfiche Audit Trail tracks all events and ties them back to user accounts and actions.

Control expunged or sealed records, and prevent them from showing up in a repository search.
Dynamically apply document-level security, maintaining different levels of security for each type of document within a case file.
Guarantee security all the way down to a witness’s name or address with blackout and whiteout redaction tools.
Eliminate misplaced files, files lost in transit from off-site storage facilities and inappropriately accessed files.
Maintain the integrity of sealed case files by automatically routing them to a confidential folder.