Built on Microsoft standards that make it widely interoperable, extensible and easy to administer, Agile ECM engineered with Laserfiche and SharePoint 2010 provides a configurable horizontal framework that centralizes control of physical and electronic business records spread across disparate content repositories.
Unlike other SharePoint integrations, Laserfiche ECM offers more than just a collection of Web parts or standalone imaging/capture capabilities, with a 100% Microsoft stack-driven, completely seamless two-way integration with SharePoint 2010 that immediately delivers concrete business value. Laserfiche provides rapidly deployed transactional content management that, together with SharePoint 2010, transforms productivity by speeding collaboration; enabling functional, repeatable processes that take user preferences into account; managing documents, multimedia content and records; and providing insight into business processes.
Laserfiche and SharePoint 2010 offer a complete ECM system that handles content including physical records, images, electronic documents, digital photos, audio and video, and e-mail:
With the Laserfiche and SharePoint Integration components included with Laserfiche Web Access, Laserfiche’s industry-leading document imaging and records management solutions can be easily accessed from Microsoft SharePoint.
Even when you’re working from a SharePoint site, your valuable Laserfiche repository content is right in front of you.
Laserfiche has always developed on top of Microsoft technologies to simplify system administration. Agile ECM engineered with Laserfiche and SharePoint takes Laserfiche’s tradition of Microsoft interoperability to a new level, with support for developers who need to control content, extend collaboration and tailor specialized business processes to departmental needs without interfering with centralized administration and control.
The Laserfiche and SharePoint Integration (LfSPI) is built on the power of Laserfiche Web Access, a Section 508-compliant thin client that reduces installation, support and maintenance requirements.
There are four components to the LfSPI:
The Laserfiche Web Part for SharePoint brings Laserfiche document imaging functionality to SharePoint sites. Simply add Laserfiche Repository Access to any SharePoint site by choosing it from the list of Web parts. Once you’ve added this component to the SharePoint server farm, you can add it to any SharePoint page, just like any other Web part.
The component has a number of configurable parameters, enabling customized functionality to fit your specific enterprise needs:
To create search integrations between Laserfiche and SharePoint, the Laserfiche Search Protocol Handler and Security Trimmer is provided with the LfSPI. It allows a SharePoint search to retrieve both Laserfiche and SharePoint content at the same time, or to only search Laserfiche, from the SharePoint search box.
The integrated search capabilities provided by Laserfiche are especially useful if your organization creates large volumes of content through SharePoint, as it leverages Laserfiche’s ability to efficiently store very large content collections. While the Laserfiche Records Center Service allows you to minimize the content stored in SharePoint and move that content into a centralized repository, federated search enables users to search across all that content from a single location, regardless of how or where it was originally created.
With this integrated search functionality, users can search through the full text of documents, template fields or Laserfiche folders to find just the documents they need. Search results are displayed with lines of context and highlighted search terms—so users don’t have to open up multiple documents to find the information they’re looking for.
Another cornerstone of the LfSPI is the ability to store SharePoint documents in Laserfiche once the collaboration phase is finished. With the Laserfiche Records Center Service, documents are archived and managed in Laserfiche, so you manage the complete life cycle of your documents—transparently.
From any document library in SharePoint, a user can bring up the document’s context menu and have it sent directly to Laserfiche. Administrators can configure the integration to automatically pull metadata from the content library into the document’s template when it’s sent to Laserfiche, without user intervention. Documents are automatically named and filed in Laserfiche based on this metadata. Filing documents without automatic routing rules will prompt users to choose the correct filing, subject to their security restrictions.
To keep the system from generating a copy of a document when it’s sent to Laserfiche, users can replace the document in SharePoint with a URL that points to the document’s location in Laserfiche, preserving easy access to the document. Users can also choose to keep copies of the documents in both systems or delete the document from SharePoint entirely. Because Laserfiche is thoroughly integrated with Windows Active Directory, you maintain document security at every step in the process.
The SharePoint functionality available with Laserfiche Workflow is one of the most exciting aspects of the LfSPI. Not only do Laserfiche Workflow activities enhance synchronization between the two systems, but because Laserfiche Workflow uses the Windows Workflow Foundation, it offers the capability to adapt your workflow rules to almost any situation.
Examples of custom workflow activities include: