K-12 Schools

Physical document storage consumes valuable office and classroom space, and recreating lost and misfiled documents costs time—and money.

With Laserfiche, you reclaim time, resources and labor costs by eliminating inefficient paper-based processes, while also increasing document security, improving information accessibility and automating business processes.

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• Answer information inquiries faster, with direct access to transcripts, disciplinary actions and reports.
• Instantly fulfill records requests, without copying and collating large numbers of documents.
• Eliminate the time spent searching for information, misfiled documents and copies required for academic and disciplinary hearings.
• Reduce data entry errors by automatically extracting data from student information systems, state databases or other district-wide applications.
• Automate and streamline business processes to cut costs in accounting, finance and human resources.

With both public and private schools burdened with more paperwork than ever before, Laserfiche gives you the tools to combat the inefficiency and expense of paper storage. You minimize paper-shuffling and searching for documents, ensuring that student records are always available.

But the benefits don’t stop there. Laserfiche works just as well for accounting, human resources, administrative and public records as it does for your student records—so you manage all your information from a single application, balancing administrative demands with budgetary challenges and rising to the challenges of providing both students and parents with quality service.

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Automate and Streamline Work Processes

With Laserfiche, administrative assistants scan records—from attendance documents, report cards and transcripts to personnel records, performance reviews and school board meeting minutes—into single or multiple Laserfiche repositories. You automate and streamline work processes wherever possible, from bringing information into the system to speeding labor-intensive, paper-based processes.

• Automate filing to free up staff time.
• Trigger workflow activities from third-party applications, such as your student information system.
• Use information extracted from documents, reports and outside data sources like a state database or SIS to automate indexing and processing.

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Enforce Consistent Records Policies

With integrated, transparent, DoD 5015.2-certified records management functionality, you provide a structured, record series-based repository that doesn’t interfere with your existing work processes.

• Guarantee the integrity of records—whether scanned paper, electronic or physical—throughout their life cycle.
• Run reports detailing where records are in their life cycle and which records are eligible for transfer, accession or destruction.
• Log system activity to demonstrate compliance with regulations.

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Secure Student Information

Administering record access under FERPA consumes staff time, as does protecting the privacy of medical records according to HIPAA rules. Using Laserfiche’s granular security system, you design and implement a security policy that works within your existing environment—ensuring that confidential information is safe from unauthorized access or release.

• Control confidential records, and prevent them from showing up in a repository search.
• Dynamically apply document-level security for each type of document within a file.
• Eliminate misplaced files, files lost in transit from off-site storage facilities and inappropriately accessed files.

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