Correctional Facilities

Process Improvements

Effective information management is essential to the day-to-day operation of a correctional facility. With Laserfiche enterprise content management, correctional officers have the power to successfully manage information, regardless of institution size.

• Manage multiple files related to bookings, medical and classified documentation—which together create a massive amount of paper files.
• Integrate your document repository with your jail or corrections management system.
• Save time and eliminate errors with easily accessible information, retrievable by partial name, booking number and/or Social Security Number.
• Scan in documents at the facility, inmate or staff level for easy retrieval later.
• Use barcode scanning to make it easier for mobile workers to capture data quickly, accurately and more efficiently.
• Consistently manage information across multiple facilities.
• Automate and streamline booking procedures by pulling in information from CAD/RMS or other applications.
• Interface with other criminal justice systems in the municipality, county or state.

With Laserfiche, you automate and streamline business processes, eliminating the time lag associated with paper-based processes—while also reducing liability and improving security.

Learn More:

• Automate Document Processing
• Increase the Efficiency of Jail Operations
• Reduce Legal Liabilities

Automate Document Processing

With Laserfiche, you automatically pull the information you need from large batches of unsorted documents, preventing costly errors and operational bottlenecks. Then extract the precise pieces of information you need from paper forms, electronic documents and databases and use it to categorize and organize unstructured data.

• Increase operational speed and effectiveness while reducing the time spent transferring information between applications.
• Automatically identify and sort forms, customize information capture for specific forms and optimize the quality of scanned images.
• Improve the accuracy of newly captured information by comparing it with data from other applications.
• Use extracted data from barcodes, document content and customizable areas of forms to automatically name, index and assign metadata to documents, kick start a Workflow process or interact with a Workflow already in process.

Increase the Efficiency of Jail Operations

With Laserfiche business process management, you automate business processes from booking and intake to records management—eliminating bottlenecks, ensuring constant productivity and ensuring that people are never quicker than your processes.

• Streamline booking processes, including enabling video arraignment and electronic signatures.
• Automatically move civil orders and warrants from the Sheriff’s Warrants Office to the jail intake facility until they are served, before they are stored in permanent records retention folders.
• Ensure staff are instantly and automatically notified of case disposition or new inmates, without relying on easily misplaced faxes.
• Trigger workflow activities from actions taken in third-party applications, such as corrections or jail management systems, or a court’s case management system.

Reduce Legal Liabilities

Laserfiche serves as the records management cornerstone of compliance initiatives, providing comprehensive security that protects sensitive data—and reducing legal liabilities for effective risk management.

• Minimize the risk of non-consensual release of protected information.
• Manage confidential information—including inmate medical records—and share appropriate information among authorized staff.
• Track who accesses or prints a medical or inmate record and why they are doing so.
• Use audit trails to demonstrate adherence to established retention and access procedures.
• Ensure proper destruction of expired records with DoD 5015.2-certified Records Management Edition.