DataNOW Affinity/Application Integration

FEATURES

DataNOW Affinity brings the power of Laserfiche document management to the applications you use most. Document searches can be reduced to a single click of a button. New documents can be added to your Laserfiche repository without manually entering template field values, file names, or folder locations. Affinity truly makes Laserfiche feel like part of your business software.

The best part about Affinity is its simplicity. Laserfiche functionality can be added to most application screens within minutes no programming required.

Affinity now includes a search add-in for MS Word and MS Excel that does a full text search for Laserfiche documents and can be enabled by the user.

A short list of applications that work well with Affinity:

• DataNOW
• Caselle
• Time Matters
• Lytec
• ESRI® GIS
• Orion® OnPoint GIS
• Amazing Charts
• Computer Arts
• Springbrook
• Novalis and many others!

For a more comprehensive list, visit the Affinity website.

RESOURCES

DataNOW Affinity Brochure

• DataNOW Demonstration
• DataNOW Website
• DataNOW Affinity on United Micro Data Website
• Comprehensive list of compatible applications

PRICING

The pricing is based on the number of Laserfiche licenses registered to End-User.

Support is 20% of the price.

VAR pricing available.

Craig Smith

• E-mail: crsmith@umdata.com

DESCRIPTION

Sample Business Scenario

Consider a large corporation with a human resources department. Data for potential and existing employees are tracked using a database application. However, a great deal of information about each employee is also stored in a Laserfiche repository, such as employee resumes, photos, signed contracts, tax forms, etc. To find an employee’s documents in Laserfiche without Affinity, a user must leave the HR application, open the Laserfiche client, and manually enter the employee’s ID number or name in the search dialog. Or worse, the user must hunt through the repository folder structure to locate the documents. To add a new document for an employee, the user must open the Laserfiche client, locate a folder, name the document, and then manually fill in the template fields containing the employee’s ID number, name, title, and department. This process is slow and error prone, often resulting in lost documents.

With Affinity Screen Capture, text fields on the HR application’s screen can be mapped to fields in a Laserfiche template containing the employee’s ID number, name, title, etc. To find an employee’s documents, the user just clicks the Search button on the Affinity desktop toolbar.

Affinity automatically executes the search in Laserfiche using the ID number (or any other fields) on the HR application’s screen. To add a new document, the user just clicks the Affinity Import button and the template fields for the document are automatically populated, the document is named, and a folder designated for the employee is opened or created. Afterwards, the Laserfiche scan interface is started, or the user is prompted to import an electronic file. Simple.

DataNOW Affinity Software Requirements

DataNOW Affinity version 1.0 is designed to work with the Laserfiche® 7.2.1 document management system. The Laserfiche Client must be installed on your workstation. Affinity supports the following Microsoft® Windows® operating systems: 2000/XP/2003/Vista.

DataNOW Affinity Screen Capture Requirements

Affinity Screen Capture (including Freestyle) works with graphical user interfaces (GUIs) that utilize input controls based on standard Windows control classes. Other controls that implement window classes, handles, and standard message handling are also supported. Examples of common control classes that work with Affinity include: Edit (text boxes); Rich Edit; ComboBox (drop downs); Button (push and radio); and Static (labels). Support for ListView-style controls is planned for future versions.

Most screens can be configured to automate searches and import/scanning using screen recognition techniques. However, screens whose controls change size and position (such as when the window resizes) may prevent the screen from being recognized. In cases where the screen cannot be consistently recognized for automation, the Freestyle dialog can still be used to make searching/scanning functions easier and faster.

DataNOW Affinity API Requirements

Affinity includes a fully-documented ActiveX/COM application programming interface (API) that is accessible from practically any development environment, including .NET and scripting languages like JavaScript and VBScript. The Affinity API is a perfect fit for Visual Basic for Applications (VBA) macros in ESRI® ArcMap® and Microsoft® Office. Web applications running in Microsoft® Internet Explorer® can be image enabled safely and quickly using examples directly from the online Affinity API documentation.

DataNOW Affinity Command Line Requirements

Affinity features full command line support for document search and scan/import functions, allowing any program, script or batch file to be image-enabled with minimal code.

PRODUCT EDITION

Laserfiche Client version 7.2.1

LANGUAGES SUPPORTED

English

UNITED MICRO DATA, INC.

United Micro Data, Inc. has been furnishing Information Management and Workflow solutions since 1983. We have been providing Laserfiche Document management solutions since 2000 and have been a Laserfiche Winners Circle VAR each year. United Micro Data’s customer base includes large and small businesses, utility companies, banks, credit unions, hospitals, medical service companies, high schools, colleges, universities, city, county and state governmental agencies. United Micro Data has over 190 document management system implementations nationwide. Our personalized service has attracted customers from all regions of the United States. We have installed and currently support EDMS systems in many different state, county and city agencies as well as general businesses nationwide.

CONTACT

Craig Smith, VP United Micro Data

• E-mail: crsmith@umdata.com
• Phone: 208-333-8804
• Website: www.umdata.com

SUPPORT

Visit the United Micro Data Support Site.