One of the things we get asked a lot is “How much money can I really save with Laserfiche?” We have two great white papers that show the possibilities – one for financial services and one for healthcare - but, as usual, our customers’ success stories speak for themselves.

We have so many customers out there who use Laserfiche in innovative and creative ways to make their budgets stretch as far as possible. Here are some examples.

Bakersfield, CA Bakersfield uses Laserfiche in all 19 of its city departments, as well as to provide documents to citizens over the Web. Thanks to Laserfiche, most public information requests are “D.I.Y.,” so when staff leave or retire, they don’t have to be replaced with new hires. And because the city has integrated Laserfiche with their GIS application, ArcIMS from ESRI, and their ERP application, Sungard Naviline, the savings are even more apparent. “With Laserfiche, you get more bang for the buck than with other imaging systems,” IT Director Bob Trammell says. “And when you make Laserfiche available to all your city departments, not just the City Clerk, that’s when you really begin to realize the benefits.”

BC Biomedical By scanning in the more than 10,000 patient requisitions received daily, BC Biomedical eliminated more than 25 hours a day spent filing original documentation. “The old way of doing things around here was extremely time-consuming and ineffective. Laserfiche has allowed us to multitask across several departments. I cannot stress enough how reliable, fast and easy the system is,” saysBusiness Systems Analyst/Project Manager Chris Fiorucci.

Bloss and Dillard, Inc. Quick Fields automatically creates the repository’s folder structure, files documents in the appropriate folders and sends policies to the appropriate underwriters. Without Quick Fields, staff would have to manually locate each folder after scanning it into Laserfiche. This automation saved 20 minutes per policy, resulting in more than $23,000 in saved labor costs.

Eaton County, MI, Prosecutor’s Office After implementing Laserfiche, the prosecutor’s office withdrew their request for an additional legal secretary, only one month after beginning to scan felony files. Additionally, they saved more than $10,000 in clerical staffing costs, and decreased office supply usage by nearly 35%. “These additional savings are annual, not one-time savings,” Jeffrey L. Sauter, the county’s prosecuting attorney comments. “In fact, I expect my supplies budget to decrease even more next year.”

Elk River, MN, Police Department Chief Jeffrey Beahen and his department saved more than $17,000 just in paper costs while realizing more energy and resources savings than they expected. When combined with budget cuts and man hours spent on other tasks, the savings really add up.

Feenan Financial Group Firm founder Tom Feenan discovered that he was spending $13,000 per year to rent space for file cabinets. Since implementing Laserfiche, they’ve eliminated the file cabinets and used that space as an office for a revenue-producing advisor.

Iredell Memorial Hospital Before Laserfiche, Iredell had to write off $40,000 per month due to lost and misplaced records. Now? They’ve reduced paper usage by 80% and eliminated lost records—and the write-offs that go along with them.

Meg Green & Associates Todd Battaglia, partner with Meg Green & Associates, a firm which manages $600 million in assets, saves $35,000 to $40,000 per year with Laserfiche. In addition, Laserfiche saves the firm an additional $8,000 a year by reducing filing space, so they could turn a former file room into an office for an advisor.

Rehmann Financial For this dually-registered RIA firm with 13 offices in 2 states, Laserfiche has streamlined workflow enterprise-wide, but it’s their compliance department that’s seen the most immediate, discernible benefits. As Operations Manager Amy Flourry explains, “Our compliance staff are now doing audits remotely, whereas before they would have to travel to all the other offices. We’re saving on mileage, hotel costs, time out of the office, meals—a whole laundry list of expenses that we’ve reduced just by using Laserfiche.”

Surrey, BC The city of Surrey Planning and Development Department issues 100 building permits per week, generating anywhere from 60 to 100 records related to each property and a minimum of 6,000 records weekly. By using Laserfiche, the department estimates they’ve reduced search and retrieval costs alone by $30,000 to $50,000 annually.

Wichita, KS Using Laserfiche as the foundation of their Web-based accident reporting system, the city of Wichita saved 50 to 60 staff hours and was able to raise fees by delivering an online service with immediate value. Wichita now charges $16 for each report, and charges to insurance companies have also increased from $2 to $16 per report.

Xpyria Investment Advisors Xpyria, an investment advisory firm that works with high-net-worth individuals, didn’t just save money by using Laserfiche to eliminate off-site storage. “We always figured we’d have to hire more people to create the efficiency we needed,” President and CEO Joseph Salpietro remembers. “We’d talked about needing two or three administrators over the next five or so years at a cost of, say, $30,000-40,000 each. And when we found out that we didn’t have to hire those people to help us with the paper chase—well, that’s a smart business decision.”

Have you realized tremendous savings from your Laserfiche system? Let us know! We’re always interested in hearing from the Laserfiche community. If you’d like to share your story, I encourage you to comment on this post or e-mail me at melissa.henley@laserfiche.com.

Remember: the savings are out there.

Tags: financial advisors, Financial Services, integration, Local Government, medical billing, ROI, savings

Posted on Thursday, March 12th, 2009 at 8:17 am under Blogs, Laserfiche Staff. You can comment on this post.