When searching for entries in a repository, most Laserfiche users employ two main search tools, Quick Search and the standard search types in the Search Pane. However, what some users are unaware of is that there is also a wealth of additional searches available in Laserfiche that can only be performed with the use of advanced search syntax. In this week’s Tech Tip, we’ll look at four advanced search syntax strings that are new in Laserfiche 8.1—Parent Entry Name, Child Entry Name, Shortcut ID, and Shortcut Name—and show you how you can effectively add them to your search arsenal.

Note: All of the searches detailed below can be used with wildcards.

Parent/Child Entry Name

The Parent Entry Name search can be used to find an entry based on the name of its parent entry (i.e., the folder that contains a particular document or folder). This is particularly useful when you want to find the contents of a particular folder, but you don’t know its repository file path or the names of any of the documents within it. For example, Jen wants to view all of the documents in the folder named “Patient Billings for January 2010,” but she can’t remember where it’s located in her repository. She can use the Parent Entry Name advanced search string with that folder name

{LF:ParentName=“Patient Billings for January 2010”}

and her search will return all of the entries contained within the “Patient Billings for January 2010” folder. Similarly, she could do the reverse search with the name of a child entry (i.e., the document or folder within a particular folder). For example, if she wants to find the folder that houses the document named “Bill #192,” she can enter the Child Entry Name search syntax with that document name

{LF:ChildName=“Bill #192”}

to find that folder.

Note: The Parent Entry Name search will only include an entry’s immediate children in the results, and the Child Entry Name search will only include an entry’s immediate parents in the results.

Shortcut Name/ID

The Shortcut Name and Shortcut ID searches allow you to find all of the shortcuts that link to a specific entry based on that entry’s name or ID number. Both of these searches are useful because they locate shortcuts based on a property related to the target entry (its name or entry ID), rather than the shortcuts themselves, making it easier to keep track of your shortcuts anywhere in your repository. For example, if I want to find all of the shortcuts that target the folder named “Performance Reviews,” I can insert that folder name into the Shortcut Name search syntax

{LF:ShortcutName=“Performance Reviews”}

to find the shortcuts for that entry. Similarly, I can use the folder’s entry ID number (2021) with Shortcut ID search syntax

{LF:ShortcutID=“2021”}

to find those same shortcuts.

For more advanced search syntax strings, see Advanced Search Syntax 8.1 at support.laserfiche.com.

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Tags: search

Posted on Monday, February 8th, 2010 at 11:45 am under Support. You can comment on this post.