Every time I write one of these blogs, they’re always popular. People like to see all the creative ways that Laserfiche customers are using their systems to stretch their budget dollars as far as possible – especially in today’s difficult economic climate.

While we have ROI white papers for financial services and healthcare, here are some examples of Laserfiche customers thinking creatively to save money, time and resources by running smarter.

Brownsburg, IN: After ten years using Laserfiche, Brownsburg upgraded to a Laserfiche Avante system last year and hasn’t looked back. Although right now the Town’s Boards and Commissions is only using one workflow, the Committee has already produced ROI figures showing that single workflow will pay for their system expansion in just 2 ½ years – although staff expect a faster ROI once they develop additional workflows in more departments. What are some of those workflows? Automating permitting in the Planning and Building department, automating the HR onboarding process and moving court-bound information from the Police Department to the County Prosecutor’s Office, to name just three.

Cambridge Financial: At Cambridge Financial, thanks to capture and processing automation through Laserfiche Quick Fields, staffers can process 35-60 pages a minute, with an error rate of less than 0.5%. Internal accounting reconciliations that used to take up to 14 days are now completed in a single day. The efficiency is so cost-effective, the firm’s IT director says Cambridge has realized its ROI in less than one year after implementing Laserfiche.

D.L. Evans Bank: Using Laserfiche, D.L. Evans was able to reduce audit time, streamline lending and realize a 33% reduction in hard copy document production and an 85% reduction in paper storage.

Elk River Police Department: Laserfiche has helped the ERPD eliminate 251 reams of paper, which was 2.2 tons of paper or 54 adult trees. The Department’s Chief estimates the paper alone cost well over a $1,000 a year, not to mention the storage costs of four shelves required to house all this paper. By his estimates, the ERPD spent over $17,000 a year and needed 3.5 full-time employees just to process and store the paperwork generated by the department’s 24,000 cases each year.

Fertility Centers of Illinois: FCI initially used Laserfiche for EOB management, and then moved to a hybrid EMR approach where they integrated Laserfiche with their EMR for total paperless chart management. Nine of their centers have switched to managing all their patient charts in Laserfiche – which saved $75 in shipping costs per chart.

Hamilton, ON, Police Service: HPS’ Records Supervisor points to $200,000 saved annually, due to downsizing 4 civilian staff in the Records Business Centre, as officers are able to access vital information directly. And redacting documents in Laserfiche saves “a fortune in paper and time,” he adds, helping staff more easily meet file requests from the Courts and outside agencies.

RMS: Using Laserfiche, medical device manufacturer RME has cut their formerly 8-10 week processing time to 72 hours. Laserfiche also accelerates shared business processes across its plants in Minnesota and Tennessee.

Saco, ME: City employees in every department have embraced an ecological and economical paradigm shift in how the city does business and offers services, setting a standard for e-government so high that its regional neighbors are beginning to look into it as well. Saco’s savings so far total over $10,000 a year, but as Laserfiche Administrator Fran Beaulieu points out, “We also look at the value of the system for not departments, but individual value to users. Service to constituents is a big factor.”

Texas A&M University Corpus Christi: TAMU-CC used Laserfiche to develop their Report Upload Bifurcation Engine (R.U.B.E.), which processes continuous BPP/FAMIS report files and splits them into individual ‘reportlets’ before filing them into Laserfiche – which saves 2 reams of paper daily.

Texas A&M University Department of Entomology: Since implementing Laserfiche, the department has removed almost 40 file cabinets, creating enough space for a new office and laboratory. Even better, they expected to receive an initial ROI of $54,000, but actually achieved an ROI of $272,000. (This doesn’t include the over $22,000 they save each month!) All told, in five years, the department estimates they will save nearly $1.4 million from their Laserfiche implementation.

Westminster, CA: Westminster chose Laserfiche as an enterprise solution to replace a previous solution that had only been rolled out in the City Clerk’s Office – and that required all documents to be entirely re-scanned to append additional pages. In their formal needs assessment, the City discovered that Laserfiche would ultimately save the city over $273,000 by freeing up enough office space to create a total of 13 workstations.

Xpyria Investment Advisors: Xpyria is using Laserfiche to automate two formerly paper-intensive processes, and as a result, has saved over $4,000 annually in hard costs and 72 hours of labor.

I’d love to hear how you’re saving money from your Laserfiche system. Please leave a comment and let us know!

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Author Info

Laserfiche
Staff

Melissa Bender Henley is the lead writer for the Laserfiche marketing department. She is also the editor of the Global Financial Post.

Tags: ROI

Posted on Tuesday, February 23rd, 2010 at 10:21 am under Blogs, Laserfiche Staff. You can comment on this post.