Tech Tip: Creating a Shortcut to a Specific Document Page
July 26th, 2010 by UserEducation
Comment on this article
You can make it even easier for your users to access entries inside a Laserfiche repository by creating shortcuts—including shortcuts to specific document pages. These can save users the time associated with searching or browsing through the repository to find the document, then scrolling through it to find the specific page.
You can store this shortcut on your Windows desktop for quick access to a particular document, or even send it via e-mail as an attachment to another Laserfiche user to provide them with access to that same page.
To create a shortcut to a specific page of a document:
- Open the document in the Document Viewer and display the Thumbnails Pane. Resize and reposition the Document Viewer so you can see your Windows Desktop. You may have to close or minimize your Folder Browser as well.
- In the Thumbnails Pane, navigate to the thumbnail corresponding to the page for which you want to create a shortcut.
- While holding CTRL + SHIFT, drag the thumbnail out of Laserfiche and onto your desktop.
Note: If you do not hold CTRL + SHIFT while dragging, you will export the page.
You can also take an existing document shortcut and point it to a particular page within the document by editing the shortcut’s XML file.
Note: Though the shortcut file has an .lfe extension, it is actually an .xml file that can be edited in a text-editor. Ensure you do not change the extension from .lfe to anything else.
To edit a shortcut’s XML file so it opens to a specific page of a document:
- Right-click the existing shortcut and open it in a text editing program (e.g., Notepad).
- Add the page attribute to the element. The page attribute is zero-based (e.g., 45 points to page 46). In the example below, the document will be opened to page 46.
<?xml version=’1.0′ encoding=’Unicode’?>
<laserfiche>
<repository name=’myRepository’>
<entry id=’109578′ page=’45′/>
</repository>
</laserfiche>
- When finished, save the XML file.
- Link this:
- Print this article
Author Info
Laserfiche
Staff
The User Education team at Laserfiche consists of the technical writers responsible for all Laserfiche software documentation, including help files, white papers, and instructional videos.
July 27th, 2010 at 7:29 am
I’m using vers. 7.2.1.407 and was unable to create an ‘Ife’ file.
I tried these variations.
If I double a thumbnail, release the mouse button, press Ctrl +Shift then select the thumbnail and drag to the desktop, I get NO response at all.
If I double click a thumbnail without releasing the mouse button then press Ctrl + Shift I always get a tif image of the page.
Is there a setting I need to check or does this version not support this feature?
July 27th, 2010 at 7:31 am
I love this new tip; however, when I tried to pass it on to my users, they could not make it work. Mine worked fine. Is this only for administrators or can any user take advantage of it. I might be missing something. I appreciate the help.
July 27th, 2010 at 8:24 am
Found this one out last week and used it yesterday to send information to another person in our organization, worked great.
I would like to see similar functionality inside Laserfiche.
Specifically I wanted to create a folder of signal plans. although the majority of our signal plans are in plan documents of a small sheet count (2 to 3). the rest are buried in plan documents of 30 + sheets and I didn’t want to have to go through the sheets to find the signal plan every time we need to lookup a signal design.
July 27th, 2010 at 11:48 am
Thank you for your inquiries and feedback.
Walter, the ability to create .lfe files is only available in Laserfiche 8.
Marianne, creating shortcuts outside of Laserfiche is not limited to administrators. One thing you could check on is if the users trying to create the shortcuts have the export feature right. Other than that, administrators and users both should be able to create these shortcuts.
Richard, I’m glad the feature worked great for you. If I am understanding correctly, are you wanting to create a folder inside your repository of shortcuts to specific pages of Laserfiche documents? If so, there is no direct way to do this.
July 28th, 2010 at 3:56 am
While holding ctrl+shift when I drag the image from the laserfiche to the desktop…It generates PDF file not a shortcut link…?
Please guide
July 29th, 2010 at 7:25 am
Usman, yes, dragging a document out of Laserfiche will export it. Are you sure you are pressing CTRL + SHIFT at the same time and keeping them pressed the entire time while dragging the document out? It sounds like perhaps you are accidentally letting go of one of the buttons or are not holding them down at the same time. Could you try it again?
January 19th, 2011 at 12:06 pm
Where can I find the List of xml attributes supported by .lfe files?
Eg. I would like to create a .lfe shortcut pointing to Latest version of document.
January 20th, 2011 at 9:00 am
chsada,
There are no other current supported options beyond the entry id and the page number. Future versions might expand on this but for now that is the extent of it.