Tech Tip: Creating a Shortcut to a Specific Document or Folder
Save time by eliminating the need to search for specific documents or folders
August 23rd, 2010 by UserEducation
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You can make it even easier for you and your users to access documents and/or folders inside a Laserfiche repository by creating shortcuts to them outside of Laserfiche. Shortcuts save you time by eliminating the need to search or browse through the repository to find a specific document or folder.
You can store a shortcut on your Windows desktop for quick access, or send it as an e-mail attachment to another Laserfiche user—who has the Laserfiche Client installed locally—to provide that person with a direct link to that same entry. If the user is configured to log in to Laserfiche using Windows Authentication, he/she will be logged in automatically and will not have to provide credentials each time the shortcut is clicked.
To create a shortcut to a specific document
- Navigate to the folder where the document is located in the Folder Browser.
- While holding CTRL + SHIFT, drag the document out of Laserfiche and onto your desktop.
Note: If you do not hold CTRL + SHIFT while dragging, you will export the document.
To create a shortcut to a specific folder
- Navigate to the folder in the Folder Browser.
- Drag the folder out of Laserfiche and onto your desktop.
To edit a shortcut’s XML to point to a different entry
You can also take an existing document or folder shortcut and change its path by editing the shortcut file, which is in XML format.
Note: Though the shortcut file has a .lfe extension, it is actually a file that uses an XML format that can be edited in a text-editor. Ensure you do not change the extension from .lfe to anything else.
- Right-click the existing shortcut and open it in a text editing program (e.g., Notepad).
- Change the entry ID number to point to a different document or folder.
<?xml version=’1.0′ encoding=’Unicode’?>
<laserfiche>
<repository name=’myRepository’>
<entry id=’109578‘/>
</repository>
</laserfiche> - When finished, save the XML file.
Note: If you change the document or folder shortcut to point to a different document or folder, you should also rename the shortcut itself so it’s not misleading.
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Laserfiche
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The User Education team at Laserfiche consists of the technical writers responsible for all Laserfiche software documentation, including help files, white papers, and instructional videos.
Tags: shortcuts
August 31st, 2010 at 3:57 pm
Is there a way to take these newly created desktop objects and put them into a Excel spreadsheet so that they are in one location vs having 20-30 icons on the desktop?
September 2nd, 2010 at 1:05 pm
Bonnie,
You cannot add these shortcuts to an Excel spreadsheet. As an alternative, you can create a folder on the desktop and drag the shortcuts from Laserfiche directly to that folder. If the shortcuts are already on your desktop, you can also just drag them into that folder.
September 8th, 2010 at 7:24 am
My company has not yet upgraded to Laserfiche version 8. Our current version is 7.2.1.0407. Is it possible to create a desktop shortcut to a specific document or folder in my present version of LF?
September 8th, 2010 at 12:05 pm
Paul,
You cannot create shortcuts to a document or folder in Laserfiche 7. Dragging a document out of the Laserfiche 7 Client while pressing CTRL + SHIFT will just export the document, and dragging a folder out is not supported.
September 13th, 2011 at 4:35 pm
Can something similar be done using a web URL to open the document using the desktop client?
September 21st, 2011 at 8:55 am
If you upload the .lfe shortcut file to a Web server (e.g.,www.website.com/file.lfe), the .lfe file will open in the Laserfiche Client if you have it installed.