Mass Conversion Time Saver
June 13th, 2008One of our departments was recently faced with the task of finding an alternate means of storage for a very large volume of information housed on the main server. Although we knew Laserfiche was the answer to the storage dilemma, we were still faced with the task of converting thousands of PDF documents to Laserfiche format with minimal staff interaction.
We discovered that files can be quickly imported into Laserfiche by making a few simple changes to the user options for handling new documents. When the “Always show Document Metadata dialog” box within the New Document Options window is deselected, the user is not prompted for action each time a document is processed, which saves valuable staff and processing time (path: Tools/Options/New Documents).
After making the appropriate changes to the user options, we simply pulled the PDF files from the main server to the desired Laserfiche location (copy and paste). The files were reselected, OCRed and indexed (process: select all files/choose “Snapshot” from the “Action” menu/click “OK”). Once the OCR and indexing functions were complete, the files were once again selected and the electronic documents removed to reveal fully OCRed and indexed Laserfiche images/TIFs (process: select all files/choose “Delete Electronic Files” from the “Action” menu).
