Aloha Laserfiche community from the beautiful Big Island of Hawaii!

As we celebrate King Kamehameha holiday today, we officially unveiled the release of Laserfiche Weblink for the Clerk-Council Office. It is yet another exciting milestone in our project to implement Laserfiche to 7 departments here in our County . That’s right ; an enterprise plan to roll it out  to 7 key departments in a year and we are almost there !  Wwwhheeewww….. So how did we do it? That will be in my next blog. A lot of credit goes to my IT colleagues who tirelessly worked with me in making this happen.

Now back to Weblink…. Check out our press release about Laserfiche Weblink. This media release was sent to all Big Island newspapers plus the 2 big newspapers based in Honolulu with state wide circulation. It is actually published today in the Hilo newspaper. Talk about coverage…..

Mahalo ( Hawaiian 101… that means ‘Thank You’ ) to Alex Huang for his Weblink customization class in the recent Laserfiche User Conference. I certainly used all that he taught in customizing our Weblink site.

What’s coming up in the horizon for me ? I am hosting a site visit from another Hawaii County whose IT folks have been wanting to meet with us regarding our Laserfiche system… Yeah, well, that’s another blog too….

Did you know that entries for the 2009 Run Smarter awards are now open?

Every year, we award Laserfiche users with Run Smarter awards in five categories: government, financial services, healthcare, education and commercial. The only requirement to enter is that you’re using Laserfiche to improve efficiency in your organization!

Run Smarter award winners receive a scholarship and three night accommodations at the Laserfiche Institute Conference, which will take place January 12-14, 2009, at the Hilton Los Angeles Airport. We’ll also write an article about them that will be in the Laserfiche UserNews, and, probably best of all, they’ll get a beautiful, one-of-a-kind congratulatory plaque!

So don’t wait, because the entry deadline is July 31, 2008.

To enter, visit www.laserfiche.com/runsmarter. If you have questions, feel free to contact me at melissa.henley@laserfiche.com.

The Laserfiche marketing department just got set up with Workflow 8, and I’m really impressed. I’m setting up a departmental workflow that will:

• Automatically create project folders whenever we save a document to the “project management” folder
• Send email alerts to our writers, designers and Web designers when there’s a draft of a brochure, ad, Web page, etc, ready for review
• Create a “final” folder whenever an entry gets stamped as “final”
• Move the entire project folder to the Archive repository and organize it by Project Type and date
• OCR the final document so it’s searchable

The multi-value fields in Laserfiche 8 are especially useful, because often a project involves multiple writers or designers. And because all the documents are searchable, it will make it really easy for our account managers and regional managers to respond to user requests for materials.

I know this is just scratching the surface of Workflow’s potential. Is anybody else doing something cool with Workflow? I invite you to share your ideas and plans for Workflow 8–I’m sure yours will blow mine away!