• Spanish
• French
• Portuguese
• Italian
• Chinese Traditional
• Chinese Simplified
• Vietnamese

Laserfiche Client 8.1 Language Packs work with the English version of the Laserfiche Client 8.1 to provide the user interfaces in each language. They can be installed on top of the already released Laserfiche Client 8.1.

These language packs each include the components for the following: Client, Administration Console, Scanning, Snapshot, and PhotoDocs. These language packs perform best in the operating systems of their own languages, but are also compatible with operating systems of other languages.

Please refer to the Support Site Knowledge Base article section for a list of known issues with the Language Packs, as well as other release information: Find it here.

If you are interested in these language packs, please contact your reseller.

The Electronic File pane will only be available when opening a PDF electronic document as pages. It will not be available for imaged documents, or for other electronic document types. It requires that Adobe Reader or the Adobe Internet Explorer plug-in be installed on the Client computer.

How you show or hide the Document Viewer’s Electronic File Pane depends on whether you’re using the standard or classic layout.

Standard Layout
To view a PDF electronic file, open the View menu in the Document Viewer, point to Panes, and select Electronic File. When selected, the Electronic File Pane will appear in its most recent location. This includes remembering the (primary or secondary) area and dock status that it was previously assigned. For example, if it was closed while it was undocked, it will appear undocked in the same position with the same size.

Classic Layout
A PDF electronic file can be viewed in either the left or right pane of the Document Viewer. If the electronic file is not currently being viewed, selecting Electronic File will display it in the selected pane.

To display the electronic file, decide if you want it to appear in the left or right pane of the Document Viewer. Click View from the menu bar of the Document Viewer, point to Left Pane or Right Pane, and select Electronic File.

To search for documents that have exactly two specific values in a multiple value field, you would use the following syntax.

• {[]:[field]=(”fieldvalue”, “fieldvalue”)}

For example, to search for documents with a multiple value Author field containing only Bill and John, the syntax would be:

• {[]:[Author]=(”Bill”,”John”)}

This search will return all entries assigned the multiple value Author field containing exactly Bill and John. If this multiple value field also contains another author, the document will NOT be returned.

To search for documents that have two specific values in a multiple value field, plus any other value(s), you would use the following syntax.

• {[]:[field]=”fieldvalue”}& {[]:[field]=”fieldvalue”)

For example, you want to return all documents that Bill and John worked on with other people. You would use the following syntax.

• {[]:[Author]=”Bill”}&{[]:[Author=”John”}

This search will return all documents assigned the multiple value Author field containing Bill and John, as well as any other author(s) regardless of who the other author(s) might be. If this multiple value field also contains Connie and Roger, the document will be returned.

Note: You can use the same syntax in Web Access to search for multiple value fields.

For example, say a user wants to locate a document with the purchase order number “35401.” She isn’t sure whether the purchase order number was in the “Code” field or the “Order” field, but she knows that the template was “Purchase Order.” She could use the following syntax to find the number “35401″ anywhere in the “Purchase Order” template, regardless of the specific field.

{[Purchase Order]:[]=”35401″}

This would return documents with the value “35401″ anywhere in the “Purchase Order” template, but would not return documents in other templates, even if they contained the value “35401.” This is useful for narrowing down the possibilities – even if this number is also present in a document in “Invoices,” the user knows she isn’t looking for an invoice, and so won’t need to sift through irrelevant details.

Or perhaps the user knows that the order number was in the “Code” field, but isn’t sure whether the document she wants is an invoice or a purchase order or some other type entirely. In that case, she would use the following syntax.

{[]:[Code]=”35401″}

This would return all documents with a “Code” field which had a value of “35401,” regardless of template, but wouldn’t return other fields even if they contained “35401.” This is useful when you know that you may have the same value in other contexts in other documents, but you also know that you don’t need to look at them.

Finally, if the user has no idea which template or field she needs, but she does know the value, she can search for any document with any field containing “35401,” regardless of template. She would use the following syntax:

{[]:[]=”35401″}

This would return documents with the value “35401″ in any field, as a part of any template. While this might return a large number of documents, depending on how often that value is used, it can help you ensure that you find the correct document even if you can’t remember where the value was stored.

Note that, the more general your search, the longer it will take, and the more results it is likely to return. If you do know the field or template that the document is in, it’s a good idea to specify those in the search. However, these search types allow you to quickly locate all documents on a particular topic or related to a particular customer, order or date, regardless of the context. They are therefore very powerful and flexible searches.

Laserfiche 8.0.2 is a hotfix compilation that incorporates user feedback of a variety of high-level issues that came up so far with Laserfiche version 8. It also includes some specific enhancements for making Laserfiche Plus 8 run more effectively.

Laserfiche Plus 8.0 (English and Spanish)

Laserfiche Plus prepares a copy of Laserfiche files (images, text, electronic files, annotations, templates and field data) for burning directly to your removable media (such as a CD or DVD) or to a hard drive location (such as a USB drive). These published disks can then be distributed to people without Laserfiche access, such as outside lawyers. Published disks can also be used for back-up and recovery.

In Plus 8, we eliminated the need to run a viewer installation process, install an external DBMS application or require administrative access to the viewing computer. With new data encryption, you can place a password that is used to encrypt all the files so they are only accessible from the published Laserfiche Viewer. (Please note that this will also cause a password prompt, even when viewing through the Viewer.) And with Plus 8, you can use your current Client settings, such as browser columns, as default settings for the new repository.

Plus has also undergone localization enhancements, making it fully language pack compatible. The Spanish language pack is included as part of the Plus 8 installation package.

Please note that Plus 8 requires Server 8.0.2 and Client 8.0.2.

You can download Laserfiche 8.0.2 from the Support Site Downloads page. To upgrade to Plus 8, please contact your reseller.

Who Can See and Purge Deleted Items
By default, users can only see the items they send to the recycle bin. In addition, unless you specify otherwise, users cannot permanently delete (i.e., purge) recycle bin items.

• To enable a user to purge items they originally sent to the recycle bin, grant them the Purge Entries privilege.
• To enable users to see, purge, or restore all items, regardless of who originally sent them to the recycle bin, grant the user the Manage Entry Access privilege.

Note: This privilege also grants users the ability to grant/deny entry access rights to all documents and folders in a repository.

Periodically Cleaning Out the Recycle Bin
There are two methods to cleaning out the recycle bin.

• Configure Laserfiche to automatically purge items after they have been in the recycle bin for a certain number of days. To use this method, open your repository in the Administration Console, expand the Recycle Bin node, right-click on Settings, select Properties, and define an Age limit.Note: In a new repository, an age limit of 7 days is set as the default.
• Rely on your administrators to manually clean out the recycle bin. This option is best if you want an administrator to manually review each item sent to the recycle bin before it is purged. To use this method, make sure the Age limit option in the Administration Console is cleared.

For more information about the recycle bin, see the Recycle Bin Overview in the Laserfiche Administration Console help files.

By default, Laserfiche will automatically OCR/extract text from all new documents. In addition, documents are automatically indexed when they are created. Nonetheless, it is recommended that you periodically double-check that all your documents both contain text and have been indexed. This prevents documents from slipping through the cracks. It can be done quickly and easily via two separate Laserfiche advanced searches.

Tip: For best results, do not copy and paste the Laserfiche advanced search syntax from this Tech Tip into the Laserfiche Client. Some non-text characters (such as quotes) may not copy/paste correctly. Manually type each character into the Laserfiche Client Advanced Search box.

Tip: Some of the Laserfiche advanced search syntax used in this Tech Tip will only work on Laserfiche 8.01.

Finding Documents without Text

This search finds documents in your repository that:

• Contain pages but no OCRed text.
• Do not contain pages.
• Only contain OCRed text on some (not all) pages.

{LF:AssociatedPages=”N”}|{LF:OCR=none}|{LF:OCR=some}

After running the search:

1. Select all returned documents and right-click them.
2. Select Generate Searchable Text.
3. In the Generate Searchable Text dialog box, select OCR/Extract Text.
4. Click OK.

Finding Documents that Have Not Been Indexed

This search finds all documents that have not been indexed

{LF:Indexed=”N”}

After running the search:

1. Select all returned documents and right-click on them.
2. Select Generate Searchable Text.
3. In the Generate Searchable Text dialog box, select Index entire document.
4. Click OK.

Tip: If either search finds a large number of documents, we recommend you perform the batch OCR/text extraction and/or indexing during non-peak hours.

Tip: Electronic documents that do not contain text in their native format, such as audio or video files, may be returned by one or more of these searches. It is not necessary to extract text from or index these files.

Volume Security

In Laserfiche 8, you can customize the default security for new volumes. When a volume is created, your default settings will be applied to the new volume. For example, if you want the Scanner Operators group to always have the ability to add files and create documents in volumes, but only the Administrators group to have the ability to modify and delete existing documents in volumes, you could set up default security settings for volumes granting those rights to those groups. This would not prevent you from customizing the volume settings once the volume is created; it simply defines the starting security for new volumes. This feature allows you to quickly create volumes without needing to manually reconfigure security for each one.

You can open the Default Security dialog by right-clicking the Volumes node in the Laserfiche Administration Console and selecting All Tasks. More information on default security, and other new security features in Laserfiche 8, appears in the What’s New in Security for Laserfiche 8 white paper, which you can download from the Support Site.

Export as Prior Version

When exporting a volume from Laserfiche 8, you can now choose which volume format to use. You can export a volume in formats compatible with Laserfiche 6, Laserfiche 7 or Laserfiche 8. This allows you to work with a volume and detach it for use at a site that has not yet upgraded to Laserfiche 8. (If you export a volume in a format compatible with a previous version, information that is not applicable to that version—for example, document relationship information when exporting to Laserfiche 6—will be discarded during export.)

Disabled Volumes

In Laserfiche 8, you can disable a volume, which makes the contents of that volume inaccessible. This is useful as a temporary measure, when you want to ensure that a volume will not be modified in any way for a short period of time. For instance, you might want to disable a volume when you are backing it up, to ensure that the volume files don’t change during the backup process. When you are done, you can re-enable the volume with a single click. When a volume is disabled, users cannot view or modify the files contained within that volume. They can still open documents from that volume, but they will not be able to see the pages, text or electronic files contained within that volume, make any changes to the files or add any new files. However, they will be able to see and modify information that is not stored in the volume, such as templates and fields, tags, links and other metadata.

New White Paper

For more information on volumes, please see the new Volumes in Laserfiche 8: Introduction and Best Practices white paper on the Support Site.