When performing OCR (Optical Character Recognition) in the Laserfiche product suite, you can choose from several settings for speed or accuracy. This allows you to select the option that best suits the documents you are working with.
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In this Tech Tip, we will explore new features in Laserfiche 8.1 that provide administrators with more flexibility and security in archiving and backing up volumes. If you are unfamiliar with volumes in general, see the following videos before continuing:
Even with a well-thought-out security policy, it can be difficult to remember exactly what rights a user or group has to a particular entry in Laserfiche–especially when you take inheritance and group membership into account. Laserfiche provides a tool for quickly viewing the effective rights that a particular trustee has to a folder or document, which you can use to verify that the correct rights have been set, to check whether a user has access to something, or to troubleshoot security problems.
To view a user’s effective rights, select the document or folder you want to check, right-click and select “Access Rights.” Go to the “Effective Rights” tab. By default, the dialog will display the effective rights for the trustee you are logged in as; to view the rights for another trustee, click “Choose” and then pick the trustee from the list. If a right has a check in the “Granted” box, the user has that right; if it is cleared, they do not have that right.
This dialog takes into account all entry access rights that affect this trustee and this folder. That means that entry access rights inherited from group membership will be reflected here, as will entry access rights inherited from farther up the folder tree. Note, however, that it does not take into account other types of rights. For example, if a user has the “Bypass Browse” privilege, they will be able to browse the contents of a folder even if they do not have the “Browse” right displayed; if a user does not have the “Delete” feature right, they will not be able to delete documents even if they have the “Delete Entry” access right.
We are pleased to announce the release of Laserfiche 8.1.1. This release of Laserfiche includes updates to the Server, Client, Scanning, Snapshot, PhotoDocs, Audit Trail and the Migration Utility.
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ANAHEIM, CA (Laserfiche) – October 10, 2009 – Today, Laserfiche will introduce PhotoDocs, a new document capture system, at the Financial Planning Association’s (FPA) National Conference in Anaheim, California. As Associate Sponsor of the event, Laserfiche will also present an educational session: “Beyond Paperless: Preparing for the Coming Compliance Tsunami.”
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Laserfiche is pleased to announce the release of the Client 8.1 Arabic Language Pack, which includes language functionality for the Client 8.1 in Arabic.
We are proud to announce the release of the following Language Packs for the Laserfiche Client 8.1:
• Spanish
• French
• Portuguese
• Italian
• Chinese Traditional
• Chinese Simplified
• Vietnamese
Laserfiche Client 8.1 Language Packs work with the English version of the Laserfiche Client 8.1 to provide the user interfaces in each language. They can be installed on top of the already released Laserfiche Client 8.1.
These language packs each include the components for the following: Client, Administration Console, Scanning, Snapshot, and PhotoDocs. These language packs perform best in the operating systems of their own languages, but are also compatible with operating systems of other languages.
Please refer to the Support Site Knowledge Base article section for a list of known issues with the Language Packs, as well as other release information: Find it here.
If you are interested in these language packs, please contact your reseller.
Laserfiche 8.0 introduced two new ways to protect your annotations: making them protected and making them private. A protected annotation is an annotation that can only be modified by its creator or the document’s owner – other users can view the annotation (assuming they have the See Annotations right for the document the annotation is a part of), but they cannot make any changes to it. A private annotation is an annotation that can only be viewed by the person who created it. No other users will be able to see the annotation at all.
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Laserfiche product help files contain detailed information about error messages generated by the Laserfiche Server and Client. Each error message is accompanied by a description, possible causes, and/or solutions.
The error message help file is “LfMsg8.chm,” which can be found at C:Program FilesCommon FilesLaserficheDocumentation on any machine with the Laserfiche Server or Client installed. This help file is also what will appear if you click Help from any error dialog box.
| Error Code Range | Origin of Error |
| 0700-1299 | LFSO |
| 2500-2599 | Common dialogs between Laserfiche products |
| 5100-6999 | Laserfiche Client |
| 7000-7999 | Laserfiche Server 7 |
| 9000-10099* | Laserfiche Server 8 |
*If you are using the Laserfiche 7 Client with the Laserfiche 8 Server, error codes in the 7000-7999 range will be returned from the Laserfiche 8 Server.
You can export and later import a copy of several types of administrative objects (trustees, metadata, and records management objects) into the same repository or a different repository. The exported administrative objects are saved as an XML file, which you can save, copy, or send to someone with another repository. This allows you to copy administrative objects, to transfer them to a different repository, or to back up your settings. When you export and then import administrative objects, you will also be able to choose what to do if there is already a matching object in the repository you are importing into. Full story »
Laserfiche 8.1 introduces a new Preview Pane in the Folder Browser. This feature allows you to quickly view the contents of any document that has image pages, without having to open it in the Document Viewer. When the Preview Pane is open, you can select a document in the Contents Pane and its first page will immediately display in the Preview Pane. If you open the Preview Pane from a set of search results, the search highlights will also be visible on the image.
You can use tools such as Pan and Zoom to view and move around the images, or move between multiple pages of a document by clicking the green arrows at the top of the pane. You can also jump directly to a particular page by typing it in the Choose Page option at the top of the screen. Annotations are visible in the Preview Pane as well.
The Preview Pane is read-only and only displays image pages; it does not display text, metadata, or electronic files. To view the other elements of a document, or to modify the document, you will need to open it in the Document Viewer. If you select an entry that has no image pages (such as a folder, an electronic document, or an empty document), the Preview Pane will indicate that no image pages are available for preview.
For more information about new features in Laserfiche 8.1, see the Laserfiche 8.1 New Feature Quick Reference on the Laserfiche Support Site.
Laserfiche 8.1 includes many new features to help you manage and use your Laserfiche Servers and repositories. Several of those features are aimed at making administration easier and more powerful. This tip will explore two of the upcoming Laserfiche 8.1 administrative features.
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The Laserfiche Recycle Bin is a feature that protects against accidental deletions of items in Laserfiche. When it is enabled, a deleted document is not immediately removed from the repository; instead, it is sent to the recycle bin, where it can be reviewed and restored, or permanently purged, by the user who deleted it or by an administrator.
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Laserfiche 8 introduced a new feature that allows you to view the electronic file of a PDF electronic document directly in the Laserfiche Document Viewer. This allows you to see the PDF file itself in the same pane with your metadata, and any images or text you might have associated with that electronic document. It also allows you to zoom, pan, print, or export the PDF, just as you would in Adobe Reader. This pane is read-only; if you want to open and modify the PDF with Adobe Acrobat, you will still need to open it in its native format.
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With the release of Laserfiche 8 came multiple value fields, which enable you to store more than one value per field. For example, if you have two people who authored a document in your repository, you can add them both as authors of the document in the same Author field and search for either one using basic field searches.
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