Understanding Digital Records Management

Records Management in Today’s Organization

Once a file plan has been established in an organization, an RMA will manage the document lifecycle as defined within each record series. Users simply file records in the appropriate folder, and they will be prompted to enter any required metadata that hasn’t been automatically captured and the RMA will take over. Records managers can run reports detailing where records are in their lifecycle, which records should be reviewed and which records are eligible for transfer, accession or destruction. Additionally, all system activity is logged, providing an audit trail that tracks the entire lifecycle of the records that can be used to prove adherence to the records management plan and adherence to legislation and/or compliance regulations.

While their records management requirements might not be as detailed as the DoD standard, organizations can use all or some of the tools provided to implement a solution that fits their exact needs. The right RMA will provide all the tools necessary to design and implement a DoD compliant file plan for the management of all imaged, electronic and physical records.

Learn more about solving your organization's records management challenges.