McKinney, TX – Collin County, Texas, one of the fastest growing counties in the nation, found it needed modern technology to help achieve two of the strategic goals established by the County Commissioners Court: (1) provide quality public services in a cost-effective manner and (2) continue the development of technology that enhances operations. Therefore, after careful evaluation, Laserfiche®, a Web-based document and records management solution, was selected to carry out the task.
According to Margaret Anderson, Certified Records Manager for Collin County, the county’s location just north of Dallas, reasonable housing costs, great schools, and a family-friendly environment have contributed to the county’s growth. Records show the population is quickly approaching 1,000,000 – almost double its size since 2000. Anderson said county officials saw an increase in demand for services and found that access to information through a conventional paper-based filing system was no longer an option — due to the sheer volume of documents.
“We needed an enterprise solution that had retention schedule capabilities, met DoD 5015.2 requirements, offered disaster recovery capabilities, reduced storage needs, and allowed shared access to documents across several building locations,” said Anderson. “We are growing so much that it’s just not cost efficient to keep silos of unmanaged information.” Anderson explained that storage and workflow needed to be addressed.
When a committee of ten did their research and made their decision, Anderson said they chose Laserfiche because they liked the integration already in place with HTE, which is their primary application in Accounting and Budget. Laserfiche also provides the back-end they need to archive their growing volume of cases. Further, they did their due diligence and found that cities and counties of similar size that were using Laserfiche gave positive feedback.
For the justice system alone, Collin County currently handles more than 322,100 documents per year and the number is growing:
|20,000 civil cases||50,000 justices of the peace|
|9,600 criminal cases||185,000 land documents|
|700 probate cases||9,000 business names|
|800 mental health cases||47,000 birth, death, and marriage certificates|
The county will begin with those departments related to the criminal justice system including the District Clerk, District Attorney, and the County-Court at Law Clerks. The county’s Laserfiche document and records management system will provide an archival and records management backbone for their case management system. It will later be expanded to other county departments such as Human Resources and Public Works. The county plans to archive over 10 million images that date back to the early 1800s, when the county was founded.
Following a competitive selection process, MCCi, a long-time reseller for Laserfiche with extensive expertise and a client base of over 400 government agencies, was selected to implement Laserfiche’s document and records management solution.“We designed the implementation plan with an innovative and consultative approach that would allow Collin County to phase the solution in successfully,” said Russell Haddock, lead account executive for MCCi. “Once the contract was awarded, our lead project manager molded the plan with input from the Collin County team to allow for a seamless implementation, which Laserfiche is known for.”
Laserfiche Vice President, Government Solutions, Hedy Aref, said, “2007 has been a notable year for local government. Many entities have managed to roll out solutions that improve internal work processes, resulting in better public service delivery. We are pleased to have played a major role in this initiative and continue fully supporting this goal. Local governments look favorably at digital document management for multiple departments, if not the entire enterprise,” she said.
About Collin County
Collin County was created by the state of Texas in 1846. McKinney became a county seat in 1848 and was named after one of its first settler statesmen, Collin McKinney. This bustling part of North Texas has become an attractive home to two professional sports teams and an ever-growing list of corporate headquarters. The county is home to an estimated 730,000 people who live and work from Plano to Blue Ridge, Celina to Royse City, and everywhere in between.
MCCi (www.mccinnovations.com), a subsidiary of Municipal Code Corporation (MCC), the nations leading codifier for local government, has been providing Electronic Records Management Solutions to its clients since 1998. In 1998, MCCi created a document imaging division, which subsequently evolved into MCCi in the summer of 2003. MCCi has formed several strategic partnerships with leading technology companies such as Laserfiche. MCCi has its headquarters in Tallahassee, Florida with satellite offices in Atlanta, Georgia, Ft. Worth, Texas, Carlisle, Pennsylvania, and Lansing, Michigan.
Founded in 1987 and based in Long Beach, CA, Laserfiche (www.Laserfiche.com) develops scalable electronic document management solutions that enable a wide range of organizations to operate more effectively. Supported by a network of more than 1,000 certified Value Added Resellers, Laserfiche solutions can be found in more than 25,000 business and government offices worldwide. Laserfiche products are known for being both broadly applicable and easy to use and maintain.
Laserfiche Media contact:
Francine Marlenée – 562-988-1688 ext. 211, firstname.lastname@example.org