Tech Tip: Using Annotations to “Bookmark” Documents

2 min read
  • Information Technology
  • Document & Records Management

When working with large documents, users may want to quickly find particular parts of the document or navigate within the document.

For instance, a user reviewing a long document might want to mark the page where he stopped for the day, jump directly to a frequently-referenced page or move through a document by section without having to memorize page numbers.

Users can use annotations and the annotation pane to “bookmark” sections of the document by simply adding an annotation to each page that should be bookmarked. Any annotation that supports text, including sticky notes, text boxes or callout text will work; users can type a name for the “bookmark” in the text area.

For instance, a user might create text box annotations for each section of a document and name them “Section I,” “Section II” and so on. Or, he might create a sticky note that says “Bookmark” to mark the place he stopped reading. (See Annotating Images and Text for more information.)

To view and jump to “bookmarks,” the Annotations pane must be displayed with its Text column visible. By right-clicking the appropriate bookmark and selecting Go to, users can jump directly to it in the document. (See Annotation List Pane for more information.)

If users do not want their bookmarks shown in the annotations list for other users, they can mark their annotations as private. Only the user who created a private annotation can see it. (See Private Annotations for more information.)

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