Every organization has invoices that need to be paid. An efficient accounts payable (A/P) process helps conserve cash, enables staff to focus on revenue-generating activities and minimizes the chance that the organization will be seen as a bankruptcy risk due to late payments.

Laserfiche speeds and simplifies the capture, processing, review and approval of A/P documentation. Benefits include reduced processing time, more timely payments, streamlined reporting and more.

The Laserfiche Advantage

  • Comprehensive capture. Capture information from a wide variety of media (paper, e-forms, electronic documents, etc.) and applications.
  • Batch processing. Automatically extract data from a large number of invoices, eliminating the need for manual indexing, sorting and filing.
  • Instant search. Instantly locate any invoice using multiple search options.
  • Intelligent routing and notification. Automatically send invoices to A/P clerks and approvers, alerting them to new tasks with automatic e-mails.
  • Comprehensive audit trails. Monitor and record all of the activities that occur during A/P processing using Laserfiche Audit Trail.
  • Remote access. Grant contractors and others read-only access to content stored in the Laserfiche repository, minimizing the need for A/P staff to pull files and provide status updates.
  • Easy integration with existing applications. Image-enable your ERP or accounting system so that invoice data is available in these applications with the click of a button.
Laserfiche A/P Processing


Invoices are batch-scanned and processed using Laserfiche Quick Fields.


Laserfiche Workflow automatically routes invoices to their assigned A/P staff members, who receive notification via e-mail.

Review & Approval

A/P employees review relevant invoices in Laserfiche. Using a drop-down menu, they approve or deny payment. Workflow then routes the invoices back to the technicians who cut the checks.


Laserfiche Audit Trail tracks all activity within the Laserfiche repository throughout the entire process, giving the organization greater visibility into—and control over—the way A/P-related tasks are performed.

Storage & Archival

Invoices and related documentation are stored in the Laserfiche repository for easy retrieval. With integration, these documents can be made available through other applications.

Additional Resources


White Papers

Data Sheets

Case Studies

  • Avis Fleet Services
    Avis Fleet Services

    Avis Fleet Services Improves Customer Relationships with Innovative IT Integrations

  • CapitalCare

    CapitalCare supports healthy growth standardizing on Laserfiche ECM to streamline AP processing

  • Waco Independent School District
    Waco Independent School District

    Waco Independent School District's accounting and payroll departments look to Laserfiche to streamline and save time