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LONG BEACH, CALIFORNIA, August 13, 2025 — Laserfiche, the leading SaaS provider of intelligent content management and business process automation, today released new survey findings on AI adoption in the workplace, revealing that nearly half of Americans (49%) who use AI at work keep it to themselves, with 15% deliberately avoiding telling their manager.
As AI tools become more embedded in daily life, the survey reveals a workplace reality that is far less aligned. While many employees are eager to harness AI to boost productivity, inconsistent policies and cultural hesitation are fueling secrecy around AI adoption at work. Employees who are hiding their AI use worry it will be seen as lazy (16%), risky (15%), or out of step with company policy (16%).
Employee sentiment around AI remains divided. While 21% are optimistic, and 22% say AI already helps them work faster or more efficiently, others are more cautious. Nineteen percent are skeptical, citing concerns about accuracy or misuse, and 13% are anxious or resistant, uneasy about the risks and consequences of incorporating AI into their workflows.
Younger generations are more optimistic about AI at work: 24% of Gen Z and 20% of Millennials say they see its potential but are still learning how to use it, compared to just 10% of Baby Boomers.
Only one in three employees (36%) say their workplace has clear policies and approved AI tools in place. Meanwhile, 1 in 10 describe their organization’s AI environment as “the Wild West,” an unregulated space where people do what they want.
That lack of structure has consequences. Nearly half of employees (46%) admit to pasting company information into public AI tools, such as ChatGPT or Google Gemini, sometimes without knowing if the content is sensitive or confidential. Many turn to these tools in an attempt to gain a competitive edge (24%) or because their company’s own tools are too limited or hard to use (23%).
Older employees are significantly more cautious about using unofficial AI tools at work: 69% of Baby Boomers and the Silent Generation, and 35% of Gen X, avoid these tools, compared to just 21% of Millennials and 17% of Gen Z.
These findings highlight a growing AI governance gap. Usage is outpacing policy, and fear is replacing transparency. To solve this, organizations must do more than roll out AI tools. They need to foster a culture where employees feel informed, supported, and aligned on how and when to use them.
“When employees feel like AI is their ‘dirty little secret,’ that’s not a tech problem, it’s a leadership one,” said Karl Chan, CEO of Laserfiche. “Many employees are eager to embrace AI to work but often resort to unofficial tools when company-approved options are too limited or difficult to use. Innovative organizations can meet employee needs and unlock new potential by implementing guidelines, and adopting IT-vetted, intuitive AI tools that help employees reach productivity goals.”
The survey was conducted by Veridata Insights and commissioned by Laserfiche. It included 1,000 U.S.-based individuals aged 18 and over, census-balanced by age and gender.
About Laserfiche
Laserfiche is a leading enterprise platform that helps organizations digitally transform operations and manage their content with AI-powered solutions. Through scalable workflows, customizable forms, no-code templates and AI-enabled capabilities, the Laserfiche® document management platform accelerates how business gets done. Trusted by organizations of all sizes — from startups to Fortune 500 enterprises — Laserfiche empowers teams to boost productivity, foster collaboration, and deliver a superior customer experience at scale. Headquartered in Long Beach, California, Laserfiche operates globally, with offices across North America, Europe, and Asia.
Laserfiche is a Leader for the 10th consecutive year, ranks highest in usability.
LONG BEACH, CALIFORNIA, JULY 23, 2025 — Laserfiche — the leading SaaS provider of intelligent content management and business process automation — is a Leader in the Nucleus Research Technology Value Matrix for Content Services and Collaboration for the 10th year in a row. Among the vendors evaluated, Laserfiche ranks highest overall in usability. Download a copy of the report here.
“As a leader in this year’s Value Matrix, Laserfiche was rated highest in usability for its AI productivity tools, new administration hub, process automation and integration capabilities,” said Evelyn McMullen, research manager at Nucleus Research and author of the report.
Recently released Laserfiche AI-powered features are aimed at boosting productivity even further and enabling automation at scale. Smart Fields, an out-of-the-box intelligent capture tool, allows customers to extract data automatically using natural language instructions, no matter the source or format. Smart Chat provides an intuitive chat interface that enables users to quickly gain insights from their repository content.
“As AI matures at an accelerated pace, vendors in the CSC market have the unique advantage of managing both structured and unstructured data from across the entirety of an organization,” the report’s Market Overview states.
Laserfiche AI features alongside powerful workflow automation, information governance and records management tools create new opportunities for organizational efficiency. Customers across industries use Laserfiche to increase productivity, create competitive advantage and drive growth.
“Laserfiche gives us the forms and workflow processes as well as data integration that enable efficiency at scale,” said Airline Hydraulics Chief Technology Officer Todd Schnirel. “Our Laserfiche-powered process improvements have supported us in achieving a significant increase in net revenue while adding very little operating expense.”
“Being ranked a leader for 10 consecutive years is a testament to our product innovation,” said Thomas Phelps, senior vice president of corporate strategy and CIO at Laserfiche. “Our top ranking in usability reflects our core value of putting people first and our commitment to delivering intuitive solutions that empower users.”
To learn more about Laserfiche’s position in the Content Services and Collaboration market, download the report here.
About Laserfiche
Laserfiche is a leading enterprise platform that helps organizations digitally transform operations and manage their content with AI-powered solutions. Through scalable workflows, customizable forms, no-code templates and AI-enabled capabilities, the Laserfiche® document management platform accelerates how business gets done. Trusted by organizations of all sizes — from startups to Fortune 500 enterprises — Laserfiche empowers teams to boost productivity, foster collaboration, and deliver a superior customer experience at scale. Headquartered in Long Beach, California, Laserfiche operates globally, with offices across North America, Europe, and Asia.
Help employees adapt to new technology and improve citizen services.
Technology helps drive progress, but people make change happen. Adopting a new systems approach is challenging work. Government system upgrades work when employees see new tools as a help, not a hassle.
Lasting improvements come from fostering a growth mindset. Teams must see more efficient processes as opportunities and recognize the potential for positive change. When they believe in the benefits, digital upgrades have lasting success.
If you’re working to build that culture in your agency, we’re sharing what we’ve learned to help you get started.
How to Build a Digital-First Mindset
Help your team get on board with change. Here’s how:
Start small and grow. Test changes with low-risk projects before rolling out a new process agency wide.
Tompkins County, NY brought together more than 20 departments under one shared Laserfiche system—standardizing processes, automating forms, and giving staff user-friendly tools to adapt quickly.
What would your agency gain if every department worked from the same playbook and felt confident using digital tools? Learn how an ECM system can encourage collaboration and improve productivity, as well as how to find the right platform for your organization with our ebook, the ECM + AI Buyer’s Guide.
Learn from public sector leaders who have successfully modernized their government services with Laserfiche.
Keep your team connected, secure, and productive – anywhere they work.
Hybrid work is the new normal, but outdated systems make it harder for staff to collaborate and access the information they need. A secure, digital-first approach ensures employees can work effectively from the office, the field, or home – without delays or security risks.
Give employees the flexibility, security, and tools they need to stay connected and efficient. Here’s how:
The Pennyrile Area Development District reduced processing time by 50% and saved a week of staff time per month by digitizing processes with Laserfiche Cloud. Automation of tasks like purchase orders and invoices improved efficiency, enhanced collaboration, and enabled a seamless hybrid work environment.
How could Laserfiche Cloud improve your team’s flexibility? Start by digitizing records, automating workflows, and providing secure access to essential systems. Small steps make hybrid work seamless. Learn more about how ECM help teams work better with our ebook, the ECM + AI Buyer’s Guide.
Learn from public sector leaders who have modernized government services with Laserfiche.
Put services at citizens’ fingertips with online access, mobile-friendly tools, and automated workflows.
People expect government services to work like online shopping—fast, accessible, and available anytime. They don’t want to stand in line or wait on hold to submit forms, track requests, or access public records. With self-service portals, you can meet these expectations while reducing staff workload and improving transparency.
Give citizens digital access to government services and speed up response times. Here’s how:
The City of Rochester built an online FOIL request portal with Laserfiche, so citizens can submit and track requests in real time. Before automation, a FOIL request could take up to 28 days – now, the city responds in just 12 days on average. This cut turnaround time by more than half, increased transparency, and freed staff from manual paperwork.
How could automating requests improve your team’s efficiency and your citizens’ experience? Start with one process—like public records, permits, or service requests—and automate it with a self-service portal. Learn how ECM can make your process more efficient, and how to find the right platform for your organization with our ebook, the ECM + AI Buyer’s Guide.
Learn from public sector leaders who have modernized government services with Laserfiche.
Spend less time on paperwork and more time serving your community with Laserfiche AI.
Is your staff buried in paperwork and repetitive tasks? State and local governments are already using AI-powered automation to work faster and refocus staff time on improving citizen services. In fact, AI ranks #2 on NASCIO’s 2025 CIO priorities, right after cybersecurity.
53% of state CIOs surveyed by NASCIO say Gen AI will emerge as the most impactful GovTech area over the next 3 to 5 years.
Here’s how Laserfiche AI-powered automation can benefit your agency:
The Arkansas Department of Labor reduced wage claim processing time from 120 days to just 36, significantly improving efficiency and service delivery. With Laserfiche, the department digitized workflows, allowing inspectors to quickly track and update claims, saving costs and providing faster service to constituents.
“Not only is Laserfiche effective within the agency, but it means so much to the person waiting on that check. To be able to get it 70 or 90 days sooner is so important to them.” – Ken Anderson, Senior Software Analyst, Arkansas Department of Labor
What would faster processing mean to citizens who rely on your services? To learn how ECM can help your organization speed up processes and deliver faster services to citizens who depend on you, as well as how to find the right platform for your organization, download our ebook, the ECM + AI Buyer’s Guide.
Learn how government agencies like yours are making operations faster, more secure and efficient with Laserfiche.
Defend your government agency against cyber threats and stay compliant with automation and secure cloud storage.
Local governments are seeing a sharp rise in cyberattacks. These threats are becoming more frequent and more advanced. As an IT leader, protecting your agency’s data is no longer optional. Ransomware, phishing, and insider threats now target public agencies of every size.
From 2022 to 2023, cyberattacks on state and local governments surged. Ransomware jumped 51%. Malware attacks climbed 148%, according to the Center for Internet Security.
With sensitive data and key services at risk, taking action to improve cybersecurity is essential.
State and local governments face a barrage of cybersecurity challenges:
No agency is immune. Whether you’re in a small town or a large state, cyber incident costs include downtime, recovery expenses, legal liabilities, and loss of public trust.
Create multiple layers of defense. Combine secure technology, such as Laserfiche’s encrypted cloud-based content management system, with robust processes and training. Here’s how you can dramatically improve your security with a few key steps:
This defense-in-depth approach is critical for public sector organizations that must protect data on limited budgets.
The Idaho Department of Correction faced increasing challenges to manage sensitive information securely and efficiently. Laserfiche solutions helped them automate document tracking, tighten security, and simplified compliance.
How much more secure and efficient could your agency become with secure digital workflows? Learn how an ECM system can safeguard your agency’s data, ensure compliance and maintain public trust, along with advice on how to procure the right platform for your organization with our ebook, the ECM + AI Buyer’s Guide.
Learn from public sector leaders who have successfully modernized their government services with Laserfiche.
Give staff better tools, reduce costs, and speed up government services with modern GovTech.
Outdated systems slow operations, frustrate staff, and make government services harder to access. If your team spends more time fixing system gaps and manually tracking data than serving citizens, it’s time for an upgrade.
Help staff work more efficiently and securely by replacing outdated technology with Laserfiche Enterprise Content Management solutions. Here’s how:
Oakland County, Michigan, replaced outdated systems with Laserfiche to provide 24/7 record access and increase transparency. The result? Faster public access to information, better collaboration, and more efficient services.
Is outdated technology keeping your agency from delivering the best citizen services? Start by replacing manual tasks, digitizing records, and integrating automation. Learn more about how ECM can fuel your modernization efforts, as well as how to find the right platform for your organization with our ebook, the ECM + AI Buyer’s Guide.
Learn from public sector leaders who have successfully modernized their government services with Laserfiche.
