Manage access rights to enable
secure document management

Configure repository design and access controls to manage access to sensitive content.

  • Restrict access to folders, documents, fields, annotations and other granular document properties.
  • Inherit active directory groups for easy security maintenance.
  • Control exactly who can view content with individual document security tags.
  • Use security filters to vary access rights within folders without needing to configure security settings for each individual document.
  • Configure who can create document templates, create links between documents and apply stamps and other notations.
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Protect information from unauthorized access or disclosure

Ensure records integrity with precise document control.

Protect sensitive metadata by controlling information access down to individual folders, templates and fields.

Send alerts when specified documents are printed or exported.

Automatically apply watermarks to control printed and exported copies of documents.

Prevent users from accessing system information stored on Oracle and SQL servers with database security settings.

Encrypt data up  up to AES-256 and use SSL/TLS encryption between applications.

Securely publish to the web with built-in IIS access security and firewall configurations.

Redact confidential information

Choose between whiteout and blackout redactions to secure confidential information.

Ensure that redacted text remains secure in search results.

Black out text upon document import and export.

Ensure redaction persists upon printing and export.

Enforce compliance from the moment records are created

Maintain accurate records with DoD 5015.2-certified, secure records management

 
  • Auto-classify, apply disposition schedules and other regulatory retention rules using metadata and other information on incoming records.
  • Automatically create record folders and move documents into the appropriate locations.
  • Set up notifications for document destruction.
  • Enforce records management policies across all devices.
  • Generate reports to identify and locate records that are ready for disposition.

Verify document integrity and authentic archiving

Ensure long-term data preservation with a standard format that meets the
Victorian Electronic Record Strategy (VERS) requirements.

Automatically apply digital signatures to authenticate document approval.

Automatically detect if changes are made to files outside of the Laserfiche environment.

Notify users if documents contain data loss or corruption using volume checksums.

Audit user actions across all devices

Track system use to form a complete record of organization-wide activity.

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  • Monitor system login/out, document creation/destruction, password changes and more.
  • Log user actions taken on smartphones and tablets.
  • Generate web-based audit reports that outline the time, user and changes associated with all system modifications.
  • Track all changes made to security settings at the user, document and system level.

Case Studies

Kentucky Sanitation District #1’s Transparent Records Management Implementation

Kentucky Sanitation District #1’s Transparent Records Management Implementation

Laserfiche helps Kentucky’s second largest public sewer utility streamline records management and maintain compliance with state mandates.

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D.L. Evans Automates Compliance and Records Management

D.L. Evans Automates Compliance and Records Management

“Laserfiche saves us about $1,000,000 every year since we’ve implemented it. It has never been one of those products that just sits on the shelf and doesn’t get used.”

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Tompkins County, NY, Saved $5.5 Million with Secure Records Management

Tompkins County, NY, Saved $5.5 Million with Secure Records Management

“We wanted to bring greater efficiency and cost savings by implementing, maintaining and instructing all departments on the best practices of using a digital records management system.”

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Security and Compliance Products

Learn more about secure document management and compliance products within Laserfiche ECM and Laserfiche Cloud.

Laserfiche Records Management

Laserfiche Records Management

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Laserfiche Security

Laserfiche Security

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