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Who should use an EDMS?
Organizations typically start considering an electronic document management system when
Response times to customer requests don’t meet expectations.
Recurring process bottlenecks start to stretch resources thin.
Traditional archiving methods become a strain on budgets.
A data breach or compliance fine makes regulatory risk a top concern.
For organizations that have clearly defined but resource-intensive business processes and workflows, an EDMS is an ideal fit. Document management helps organizations across industries sidestep busywork by mitigating the need for manual document maintenance, opening up opportunities to reclaim valuable staff time and boost the bottom line.
Common pain points prior to using an EDMS:
Spiraling costs in physical and/or outsourced archiving and storage
Time-consuming document search and retrieval
Lengthy response times for client-facing requests
Increasing delays in core business processes
Siloed information across departments and working groups
Information governance issues and disaster recovery risks
Data entry errors due to manual document processing
Electronic document management system deployments are often initiated by IT to standardize information management practices between departments that had previously been inconsistent or varied. For example, if one department was storing content on cloud drives, and another was doing so on personal computers and unsecured shared drives, a savvy IT department could come in and implement an EDMS to standardize and protect this information.
Department managers that oversee back-office processes like HR management, accounting and contract management (or other repetitive processes with defined steps) also frequently catalyze the move towards an EDMS platform. Starting a small-scale document management project for a specific process pain point helps demonstrate initial gains that can be applied to other areas of business.
Implementing electronic document management software is also a recommended first step that a company can take to kickstart larger digital transformation projects. Moving from physical to digital storage opens up the possibilities for gaining new efficiencies from process automation solutions, including analytics dashboards that can help your organization identify and address process bottlenecks.
Document Management Explained
See how your organization can keep its content more organized and secure with a document management system. An EDMS provides a centralized, protected repository that employees can access from almost anywhere, while increasing transparency and efficiency across the enterprise.
Benefits and ROI of EDMS
Companies that choose an EDMS platform to digitize paper archives see initial gains by reducing the volume of paper that needs to be stored and reallocating financial and employee resources previously spent managing paperwork to other projects, increasing productivity. However, there are many more benefits. Ultimately, a robust set of document management tools enables organizations to:
Provide a Single Point of Information Access
No more digging through multiple storage rooms or software systems to find what you need. Users can find exactly what they need, when they need it – across repositories, devices and document formats.
Foster Collaboration Between Teams
Extensive markup options, version control, simultaneous document editing and more enable employees to work together on document changes and make better, more informed business decisions.
Improve Document Security
Organizations can control information access in order to bolster their efforts to stay in compliance with regulations, mitigate data loss and prevent data breaches.
Ensure Resiliency in Times of Crisis
Choose a cloud-based EDMS and be ready for whatever comes your way, with your information always ready and backed up around-the-clock.
Increase Transparency in Document Use & Modification
Get a bird’s-eye view of how documents are being used throughout the organization and manage records using clearly defined retention schedules.
Process Customer & Public Service Requests Quickly
Provide instant and secure access to information for clients, customers or citizens with public portals, or share content on an individual basis using secure file sharing.
Customers can't say enough about Laserfiche document management
In a crowded EDMS market, Laserfiche document management sets a standard for its ability to effectively centralize, gather information from and secure critical content organizations need for business operations.
Typical ROI for electronic document management
Up to $5 in savings per document that would have been processed with paper.
40% reduction in costs related to how your organization manages documents.
Half of all companies using an EDMS realize an ROI within six months.
5 Year ROI
Some organizations receive an ROI of over 400% over five years from using an EDMS.
Contact Us for Your ECM Needs
Whether you have product questions, support needs, or want to partner with us, we’re here to help you on your digital transformation journey. Fill out the form and a Laserfiche team member will be in touch as soon as possible.